Procedural By-law Review

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Project Background

Every municipality in Ontario is required to have a Procedural By-law (By-law) that governs how Council and Committee members carry out the business of the municipality. Stratford’s Procedural By-law was created in 2007 and has been amended periodically to address housekeeping or legislative changes.

The City is in the process of undertaking a comprehensive review of the By-law, with public input. Through this review, we hope to:

  • Improve the meeting experience for all attendees, including the public, delegates, and Council Members;
  • Ensure decision making is efficient;
  • Reflect the changing demographics within the City; and
  • Account for changes in technology

Staff have been seeking community feedback to be considered as a part of the By-law review. Results from the community engagement will be considered alongside an analysis of best practices from comparator communities and guided by the expertise of municipal staff with the goals of:

  • Creating effective and efficient meetings that work for the City of Stratford; and
  • Providing clarity and ease of participation for the public

Project Background

Every municipality in Ontario is required to have a Procedural By-law (By-law) that governs how Council and Committee members carry out the business of the municipality. Stratford’s Procedural By-law was created in 2007 and has been amended periodically to address housekeeping or legislative changes.

The City is in the process of undertaking a comprehensive review of the By-law, with public input. Through this review, we hope to:

  • Improve the meeting experience for all attendees, including the public, delegates, and Council Members;
  • Ensure decision making is efficient;
  • Reflect the changing demographics within the City; and
  • Account for changes in technology

Staff have been seeking community feedback to be considered as a part of the By-law review. Results from the community engagement will be considered alongside an analysis of best practices from comparator communities and guided by the expertise of municipal staff with the goals of:

  • Creating effective and efficient meetings that work for the City of Stratford; and
  • Providing clarity and ease of participation for the public
  • PROCEDURAL BY-LAW REVIEW UPDATE – JULY 11, 2025

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    Over the past two years staff have been undertaking a review of the City’s Procedural By-law. The first portion of this review is now complete and will be presented to Council at a Special meeting to be held on Monday, July 21, 2025, at 6:30 p.m., in Council Chambers at City Hall.

    The purpose of the Special meeting is to present the recommendations and obtain direction from Council on the proposed changes to the by-law. Following receipt of that direction, staff will finalize a draft procedural by-law and schedule a public meeting to hear from members of the public on the draft by-law.

    The agenda for this meeting, including the recommendations and a link to watch the meeting, are available on the City’s website: https://pub-stratford.escribemeetings.com/Meeting.aspx?Id=27530d44-7b6e-4b8d-8f9e-6f35f74d013d&Agenda=Agenda&lang=English

Page last updated: 11 Jul 2025, 03:42 PM